The FolioMate blog
Getting paid, without the admin
Practical, in-depth writing on invoicing, chasing late payments, pricing your work, and the small amount of accounting a freelance business actually needs.
How to write an invoice: a complete guide with examples
Every field a professional invoice needs, why each one matters for getting paid, and the small wording choices that quietly shave days off how long you wait.
Read it →Invoice payment terms explained: Net 30, Net 15, deposits and more
What Net 30 really means, when shorter terms make sense, how deposits protect you, and how to set terms that get you paid without scaring clients off.
9 min readHow to switch from QuickBooks to FolioMate
A practical, no-drama migration: what to export, what carries over, what changes, and how to keep your books intact through the switch.
6 min readHow much to charge as a freelancer: a pricing playbook
How to set a rate that reflects your value instead of your fear, when to move from hourly to fixed pricing, and how to raise your rates without losing clients.
12 min readCash vs accrual accounting, explained without the jargon
The one accounting choice that changes every report you'll ever read - and how to pick the right one for a freelance business.
4 min readFreelancer taxes 101: what to set aside, track, and deduct
A plain-English primer on self-employment tax: how much to save, what records to keep, which expenses are deductible, and how to make tax time a non-event.
10 min readWhy clients pay late - and the follow-up sequence that fixes it
Late payment is rarely about money. It's about friction and forgetting. Here's the chase sequence that gets invoices paid without damaging the relationship.
5 min readQuote vs estimate vs invoice: which document to send and when
These three documents are constantly confused, and sending the wrong one costs you money or credibility. Here is exactly what each is for and when to use it.
7 min readWhat to do when a client won't pay: a step-by-step escalation
A calm, professional path from a friendly reminder to formal recovery - the exact steps, wording, and timing that get you paid while protecting the relationship.
10 min readBookkeeping for freelancers: a simple system without an accountant
You do not need accounting software you dread. Here is a lightweight bookkeeping system that keeps your business tax-ready in a few minutes a week.
9 min readStop chasing invoices by hand
Describe the work in a sentence. FolioMate writes the invoice, sends a link your client can pay from, and follows up until it's settled.
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